Introduction
Spectral AB respect your right to privacy. This Privacy Notice explains who we are, how we collect, share and use personal information about you and how you can exercise your privacy rights.
If you have any questions or concerns about our use of your personal information, please contact us using the following details:
Spectral AB
Frösundaviks allé 15
169 70 Solna
Sweden
Or by email to privacy@spectral.se
Who is responsible for the collection and use of your personal data?
Spectral is responsible for the collection and use of your personal data (the so called “Data controller”), and that determines what data to collect, how to use it, for how long to store it, and with whom to share it, depends on your relationship with us.
What personal information does Spectral collect and why?
a. Information that you provide voluntarily
We may collect personal data directly from you when you interact with us or our partners. This would include contact details, your role within your company or why you contacted us
b. Information that we collect automatically
When you use and navigate our online services we automatically collect certain information from your device. This personal data may include: your IP address, the URL of the website you came from, broad geographic location, date-time of access or how your device/hardware has interacted with our website or platform. Most of this data is generated and collected automatically, as part of the standard operation of our online services and will only be processed in accordance with applicable laws and regulations.
When you receive an e-mail from us, we may collect information on whether the e-mail was opened, and any content was accessed through the e-mail.
Some of this information may be collected using cookies and similar tracking technology, as explained further in our Cookie Notice page.
c. Information collected from third parties
We may collect information about you from third parties usually to complete the information we need to create or maintain our relationship with you.
We may collect additional personal information about you when we perform screenings for compliance purposes as indicated above.
We may use publicly available resources that hold personal information provided by you and/or your company (i.e. commercial register, company websites, professional networks, university, publication websites, social media and other digital platforms) or from third-party vendors who act on our behalf, in accordance with relevant laws and regulations.
Why we process your personal information
Whether you are a customer, a user of our online services, a supplier of products and services to us, an attendee or speaker at a conference, event, or roadshow organized or attended by Spectral, or you collaborate in a scientific research or project with us, we will process your personal information to (as applicable):
- Enable you to access or interact with our online resources, including webinars
- Negotiate and enter into agreements with the company or organization you work for, and fulfill your orders for products and services
- Contact you about products and services you may be interested in, or provide you with updates and support on products and services;
- Comply with any legal obligations that apply to us;
In accordance with the applicable local laws, and based on your consent where required, we may also:
- Contact you to send you marketing e-mails or newsletters, marketing material via regular e-mail, or call you over the phone, to understand whether you are interested in our products and services. In these cases, you will have the
opportunity to opt out from being contacted by Spectral at any time;
- Collect personal information about you (e.g., your position, specialty, and publications) from publicly available sources such as company, university, publications websites, and combine it with personal information we have
collected about you, to enhance the customer profile in support of our sales and marketing activities.
Third Parties
We may disclose your personal information to the following categories of recipients:
- to our website or application hosting partners and other third parties who assist us
- to our partners and suppliers who provide data processing services to us
- to any competent law enforcement body, regulatory, government agency, court or other third party where we believe disclosure is necessary.
A list of third-party service providers,partners and suppliers is made available on request.
How does Spectral keep my personal information secure?
We use appropriate technical and organizational measures to protect the personal information that we collect and process about you. The measures we use are designed to provide a level of security appropriate to the risk of processing your personal information.
International data transfers
Since Spectral is operating within a global network of partners, your personal information may be transferred to and processed in countries other than the country in which you reside, including the USA, Japan and the EU. Transfers of personal data outside of your country of origin are made according to the applicable data protection laws, based on your consent where required, or with the implementation of appropriate safeguards.
Data retention
We retain personal information we collect from you where we have an ongoing legitimate business need to do so.
Your data protection rights
Please note that in many circumstances we cannot effectively do business with you without processing some personal information about you (e.g. your contact information).
You have the right to opt out of receiving marketing communications at any time. Please use the unsubscribe functionality on such communications.
We will make reasonable efforts to respond promptly to your requests in accordance with applicable laws. When you contact us, we may require you to provide information to authenticate your identity to assist you with your request. If you are unable to provide this information, we may be unable to process your request.
Privacy Statement EU/EEA and Switzerland
If you are located in the EU/EEA or Switzerland the following additional privacy notice applies.
Legal Basis for processing your personal data
In accordance with applicable laws, we in most cases rely on the following legal bases to process your personal data, as appropriate:
- Contract Performance: The processing is necessary for us to perform a contract with you or take steps at your request prior to entering into a contract
- Legal Obligation: The processing is necessary for us to comply with an applicable legal obligation
- Legitimate Interest: The processing is necessary for us to realize a justified and legitimate interest considering your privacy and other fundamental rights and interests
- Consent: The processing is performed according to your consent
Your Data Subject Rights
If you wish to access, correct, update or request deletion of your personal information, you can do so at any time by contacting us at the address below.In addition, you can object to processing of your personal information, ask us to restrict processing of your personal information or request portability of your personal information. Again, you can exercise these rights by contacting us using the contact details provided above.You have the right to opt-out of marketing communications from Spectral at any time. You can exercise this right by clicking on the “unsubscribe” or “opt-out” link in the marketing e-mails we send you. To opt out of other forms of marketing (such as postal marketing or telemarketing), please contact us using the contact details provided above.
Similarly, if we have collected and process your personal information with your consent, then you can withdraw your consent at any time. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your personal information conducted in reliance on lawful processing grounds other than consent.You have the right to complain to a data protection authority about our collection and use of your personal information. For more information, please contact your local data protection authority.
We respond to all requests we receive from individuals wishing to exercise their data protection rights in accordance with applicable data protection laws.
